---
title: How to add custom data fields to virtual card evidence.
description: How to add custom data fields to virtual card evidence
---

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November 11, 2025

# How to add custom data fields to virtual card evidence.

#### You must have administrator privileges to update user settings.  If you don’t have access, please contact your company’s Super Admin.

**What are Custom Data Fields?**

Custom data fields are user-defined, extra fields that store additional information about a data object, going beyond the standard or built-in fields. They allow for more specific data collection and organisation, such as if you would use the supplier again.

 1\) Log onto your account, which will take you to the dashboard;

![](https://help.paid.co.uk/hs-fs/hubfs/undefined-Nov-07-2025-02-53-29-2619-PM.png?width=1600&height=862&name=undefined-Nov-07-2025-02-53-29-2619-PM.png)

2\) From the dashboard please go into ‘Settings’ from the menu on the left hand side, from this dropdown go to Custom Data Fields;

![](https://help.paid.co.uk/hs-fs/hubfs/undefined-Nov-07-2025-02-53-30-1365-PM.png?width=1600&height=870&name=undefined-Nov-07-2025-02-53-30-1365-PM.png)

 3\) Select Create Data Field and populate the settings;

![](https://help.paid.co.uk/hs-fs/hubfs/undefined-Nov-07-2025-02-53-28-8918-PM.png?width=1221&height=1211&name=undefined-Nov-07-2025-02-53-28-8918-PM.png)![](https://help.paid.co.uk/hs-fs/hubfs/undefined-Nov-07-2025-02-53-29-6992-PM.png?width=1197&height=868&name=undefined-Nov-07-2025-02-53-29-6992-PM.png)

**FAQs**

What does Report Key mean?  It can also refer to a specific type of report in certain contexts, such as a "Will use supplier again".

**Priority** -The higher the number the lower down in the list will appear.

**Visible** -Always or Never (Or you can add a Custom Rule that will allow you to set the situation it is shown).

**Required? -** Choose whether this field must be filled to submit the transfer.

**Dependencies** - This could be a Clients Name, Cost Center, Good Supplier, PO #.

 4\) For Custom Fields for Virtual Card Evidence, you need to remember to select it, in ‘Required To”;

![](https://help.paid.co.uk/hs-fs/hubfs/undefined-Nov-07-2025-02-53-30-5935-PM.png?width=1214&height=748&name=undefined-Nov-07-2025-02-53-30-5935-PM.png)

 5\) Once complete click on ‘Create’ which will save your new settings.

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