Paid Technology Specification

Paid is a workflow management solution that allows a business (the “Client” of Paid) to invite suppliers and issue work requests to the supplier. Work requests then receive a response from the suppler, either to accept or decline. Once accepted by the supplier (which is done via e-signature so the acceptance creates a contract subject to specific terms and conditions), the Paid software provides the tools to manage the completion of the work (via a completion notification by the supplier to the Client through the Paid platform, and confirmation by the Client via a ‘completion confirmation document) with any evidence needed to be provided by the supplier (specified in advance by the Client as part of the initial work configuration). Finally, once completion has been confirmed, the Paid software automatically generates invoices on behalf of the supplier and optionally provides supply chain finance (i.e. ‘faster payment’ to the supplier). 

Paid is available online at [Clientname].paid.co.uk

Features

  • Invite suppliers to the platform
  • Performing KYC and AML checks on suppliers
  • Contract creation through workflow and templating
  • Electronic contract delivery to the supplier for electronic acceptance with an e-signature
  • Amend contracts and re-issue with changes
  • Workflow to manage the completion events of work and the collection of any appropriate digital evidence
  • Invoice generation and payments to suppliers *if chosen
  • Reporting on work spend

Sub Processors

Microsoft Azure Cloud Platform (Azure), provided by Microsoft Ireland Limited, with offices at South County Business Park, One Microsoft Place, Carmanhall and Leopardstown, Dublin, D18 P521, Ireland. All Paid Technology services are currently hosted with Microsoft Azure. As of today, PassFort only uses the UK datacenter of Azure which guaranties that all data are stored within the EU.

PassFort Limited, whose registered office is at Mezzanine Floor, 24 Cornhill, London, England, EC3V 3ND (company no. 09565115). Processing data for KYC and AML with a series of sub processors to provide data feeds.

ComplyAdvantage, provided by IVXS UK Ltd, whose registered office is at 8a Lower Grosvenor Place, London, SW1W 0EN (company no. 08964733). Processing
data to verify presence on Political Exposed Persons and International Sanctions
lists, and on Adverse Media.

Experian, The Sir John Peace Building Experian Way NG2 Business Park, Nottingham NG80 1ZZ, UK (company no. 653331). Processing data to verify identity,
addresses and identity documents such as passports or national ID cards.

GBG Group Plc (GBG), The Foundation, Herons Way, Chester Business Park,Chester CH4 9GB, UK (company no. 02415211). Processing data to verify identity,
addresses and identity documents such as passports or national ID cards.

Jumio UK Limited, 21 Worship Street, 3rd Floor, London EC2A 2DW, UK (company no. 10561447). Processing data to verify identity, addresses and identity documents
such as passports or national ID cards.
DocuSign Envelope ID: 2D30C3BD-C788-4403-809E-C959C6AA90BE

Onfido Limited, 40 Long Acre, London WC2E 9LG, UK. Processing data to verify identity, addresses and identity documents such as passports or national ID cards.

Regulatory DataCorp Limited (RDC), 10 Chiswell Street, London EC1Y 4UQ, UK. Processing data to verify presence on Political Exposed Persons and International
Sanctions lists, and on media sources.

Third Parties Paid Technology Uses

  • ClickSend
  • SendGrid
  • Twilio
  • RestPack

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